Plan Schedule and Launch Game Flows

Overview

Use this workflow to publish reliable games and practices, then launch game-day tools from the schedule.

You will use:

• edit-schedule.html to create and manage events.
• game-plan.html to prepare lineups.
• team.html and calendar.html to review, share, and export.
• live-game.html for live viewing and replay access.

In This Article

• Set up schedule inputs and external calendar links.
• Add games with key details, assignments, and stat config.
• Add one-time or recurring practices.
• Edit one date or an entire recurring series safely.
• Launch planning, tracking, command center, and live tools.
• Share live links and find replay/report links.
• Verify availability visibility and export .ics files.

Who Is This For

• Coach: Publish weekly events, prep upcoming games, and launch tracking quickly.
• Admin: Maintain calendar feeds, clean recurring data, and keep schedule quality high.

Prerequisites

• Your team is created and accessible.
• You are signed in with coach/admin manage access for that team.
• Roster and game details are ready (date, time, location, opponent).
• If importing calendars, you have valid .ics URLs.

Choose Your Path

1. Build or update the full schedule: start at Step 1 and continue through Step 7.
2. Import from another calendar: complete Step 2, then Step 7 for any games you need to track.
3. Prepare game execution: use Step 8 and Step 9.
4. Share live or replay access with families: use Step 10.
5. Validate final visibility and export views: use Step 11.

Step-by-Step Workflow

1. Open edit-schedule.html for the correct team.

Start in All Upcoming. Confirm the team name before you edit.

1. Add or verify external calendars in Calendar Links.

Select + Add Calendar, paste a valid .ics URL, and save.

Coach focus: add feeds you rely on.

Admin focus: remove outdated feeds and keep trusted sources.

1. Add games in the Game tab.

Enter Date & Time, Opponent, Location, and Home/Away.

Add useful optional data: Kit Color, Season Label, Competition Type, Arrival Time, notes, and assignments.

Select the stat config you plan to use, then save.

1. Add practices in the Practice tab.

Set title, start/end, location, and notes.

For recurring practices, set frequency, interval, days, and end rule (Never, On date, or After occurrences).

1. Review the schedule list before launch.

Use Show Practices and filter chips: All Upcoming, Upcoming Games, Upcoming Practices, Past Events.

Confirm events appear in the right place.

1. Manage recurring changes safely.

For recurring practices, open Manage and choose the correct scope:

Edit this date, Edit entire series, Cancel this date, or Cancel entire series.

If a one-date override is no longer needed, use Revert to Series.

1. Convert imported game events to tracked games when needed.

On calendar-sourced games, select Track to create a scheduled game record.

Do this before full tracking and availability workflows.

1. Build the pregame plan from schedule.

Open Game Plan for that game (game-plan.html).

Choose formation, set periods and sub times, build lineups, and save.

Coach focus: lineup balance and substitutions.

Admin focus: verify game selection and detail alignment.

1. Launch game-day execution from schedule actions.

Use Track for stat tracking.

For basketball configs, choose a mode: Standard, Beta, Live Broadcast Tracker, or Photo Score Sheet.

Use Command Center for game-day operations.

1. Launch live watch and sharing.

Use View Live or Live Now to open live-game.html.

Use Share on schedule or team cards to send the live watch link.

After the game, use Watch Replay or Report links.

1. Validate visibility and export.

In team.html, review list and calendar views and check live/replay/report links.

In calendar.html, use filters (view, range, type, team), verify availability status, and export .ics when needed.

Common Questions

• When should I import a calendar vs add games manually?

Import for bulk visibility. Add manually when you need full game metadata and immediate tracking readiness.

• Why can’t I respond to availability on some events?

Calendar-only events must be tracked into the schedule first.

• How do I avoid breaking a recurring practice series?

Choose the action scope carefully: one date or entire series.

• Which basketball tracker mode should I use?

Standard for basic flow, Beta for advanced flow, Live Broadcast Tracker for broadcast mode, and Photo Score Sheet for sheet-first entry.

• What is the fastest way to share with families?

Use Share from schedule or team cards.

Recovery & Troubleshooting

• Event missing after save: check filters, enable Show Practices, and confirm Upcoming vs Past.
• Wrong recurring dates changed: reopen Manage, apply the correct scope, and use Revert to Series when needed.
• Wrong tracker mode opened: verify the game stat config, then run Track again and choose the correct mode.
• Live link not useful yet: open View Live first, confirm game status, then resend with Share.
• .ics export missing events: adjust filters, then export again.
• Access denied: confirm you are signed in with coach/admin manage access to that team.

Related Workflows

• team-setup: Create and configure the team before scheduling.
• roster: Confirm players before arrival and availability work.
• game-day: Run sideline operations after publishing schedule.
• track-game: Capture stats and outcomes during play.
• communication: Send updates, cancellations, and links.
• live-watch-replay: Manage live audience and replay access.

Need More Help

• Reproduce the issue once.
• Note the page: edit-schedule.html, calendar.html, team.html, game-plan.html, or live-game.html.
• Include team name, event date/time, and opponent.
• Include the exact action clicked (Track, Command Center, Share, Watch Replay, or recurring manage action) and what happened.